September 16, 2025
Episode 155: How to Move Teams to Action by Designing Better Employee Experiences with Lindsey Caplan
How do you move a whole group of people at once – emotionally, behaviorally, and meaningfully? In this episode of The Future of Teamwork, Dane Groeneveld sits down with Lindsey Caplan, Founder and Lead Consultant at The Gathering Effect, to discuss how to move your teams to action through more effective team gatherings. Lindsey shares actionable strategies for creating onboarding programs that go beyond compliance, designing town halls that feel personal and purposeful, and using small but powerful techniques to make every meeting memorable.
Whether you’re planning a one-day session or a multi-team conference, this episode is full of practical insights for connecting, inspiring, and influencing your people.
🔗 Connect with Lindsey Caplan on her website: www.gatheringeffect.com
How to Move Teams to Action by Designing Better Employee Experiences with Lindsey Caplan
Guest Bio
Lindsey Caplan is a screenwriter-turned-organizational psychologist who helps companies like Coinbase, Shell, Airtable, and CrowdStrike influence at scale. As the founder of The Gathering Effect, she partners with HR, Communications, and Business Leaders to design strategies and experiences that spark behavior change, create buy-in, and drive lasting engagement.
Previously, Lindsey built Talent Development functions from the ground up at three high-growth startups. With 20 years of experience spanning Hollywood, Silicon Valley, and global consulting, she blends storytelling craft, behavioral science, and adult learning to help leaders move people—not just message them.
Her work has been featured in Fast Company, Talent Management Magazine, and more than 50 speaking events. Her forthcoming book explores how to influence groups in real time.
Key Takeaways
00:00 Introduction to the Future of Teamwork Podcast
01:48 Meet Lindsey Caplan: From Screenwriter to Organizational Psychologist
02:20 The Gathering Effect: Creating Meaningful Experiences
02:59 The Intersection of Screenwriting and Organizational Psychology
04:58 Designing Effective Learning and Development Programs
10:20 Post-COVID Changes in Team Engagement
14:02 Tips for Planning Successful Offsites
22:17 Creating Thoughtful Social Interactions
23:12 Designing Large-Scale Gatherings
23:44 The Importance of Setting Norms
24:26 Shifting Gears: Onboarding in the Remote Work Era
24:59 Effective Onboarding Strategies
26:02 Avoiding Common Onboarding Pitfalls
27:07 Leveraging Technology in Onboarding
27:19 The Role of Empathy in Onboarding
29:04 Periodic Team Events and Engagement
29:27 Designing Effective Town Halls
31:09 Tips for Engaging Town Halls
33:53 Personalizing Team Events
36:36 The Art of Asking Questions
38:54 Connecting Central Questions to Purpose
40:50 Final Thoughts and Reflections
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